Licensed by the American Kennel Club

 

Douglasville Kennel Club of Georgia, Inc.

Constitution and By Laws

 

Article I: NAME AND OBJECTIVES

Section 1. The name of the Club shall be Douglasville Kennel Club of Georgia, Inc.

Section 2. The objective of the Club shall be:
a) to further the advancement of all breeds of pure-bred dogs;
b) to do all in its power to protect and advance the interest of all breeds of pure- bred dogs and to encourage sportsmanlike competition at dog shows, obedience trials;
c) to conduct sanctioned matches, dog shows, obedience trials, and other dog events under the rules of the American Kennel Club.

Section 3. The club shall not be conducted or operated for profit and no part of any profits or any remainder or residue from dues or donations to the Club shall inure to the benefit of any member or individual.

Section 4. The members of the Club shall adopt and may from time to time revise such by-laws as may be required to carry out these objectives.
 

BY-LAWS

Article I: MEMBERSHIP

Section 1. Eligibility. There shall be two types of membership. Regular membership is open to all persons 18 years of age and older who are in good standing with the American Kennel Club and who subscribe to the purposes of this Club. Junior Membership is open to all persons from 8 years through 17 years of age and who subscribe to the purposes of this Club but without the right to vote or hold office. A Junior Member automatically becomes a Regular Member upon attainment of that person's 18th birthday.

While membership is to be unrestricted as to residence, the Club's primary purpose is to be representative of the breeders and exhibitors in its immediate area.

Section 2. Dues. The annual dues for regular members and junior members shall be determined by the Board of Directors each year, in time for a statement of dues which shall be sent by the Treasurer on or before December 1st of each year, and be payable on the first day of February; provided, however, that the dues may not exceed twenty-five $25) dollars.  No member may vote whose dues are not paid for the current year.

Section 3. Election to Membership. Each applicant for membership shall apply on a form as approved by the Board of Directors and shall provide that the applicant agrees to abide by the Constitution and By-Laws and the rules of the American Kennel Club, Inc. 

All applications are to filed by the Secretary and each application is to be read at the first meeting of the Club following its receipt.
a)  The endorsing members must be from two different households and may not be immediately related to the applicant.  Immediately related is defined as spouse, parent, son or daughter, or sibling.  Accompanying the application, the prospective member shall submit the dues payment for the current year.
b)  All membership applications are to be filed with the corresponding Secretary and each application is to be read at the next month's membership meeting following its receipt.
c)  The prospective members application shall be read to the membership at two separate meetings.  Two of which the applicant "must" be present where their application is read to the membership.  Giving the membership time to get acquainted with the prospective member.
d)  At the next club membership meeting (two of which the applicant has attended in person), the applicant shall be voted upon and affirmative votes of three-fourths (3/4) of the members present and voting by secret ballot at that meeting shall be required to elect the applicant.

Section 4. Termination of Membership. Memberships may be terminated:
a) by resignation. Any member in good standing may resign from the Club upon written notice to the Secretary; but no member may resign when in debt to the Club. Dues obligations are considered a debt to the Club and they become incurred on the first day of each fiscal year.
b) by lapsing. A membership will be considered as lapsed and automatically terminated if such member's dues remain unpaid 60 days after the first day of the fiscal year; however, the Board may grant an additional 90 days of grace to such delinquent members in meritorious cases. In no case may a person be entitled to vote at any Club meeting whose dues are unpaid as of the date of that meeting.

Article II: MEETINGS AND VOTING

Section 1. Club Meetings. Meetings of the Club shall be held within Douglas County on the second Tuesday of each month, at such hour and place as may be designated by the Board of Directors. Written notice of each such meeting shall be mailed by the Secretary at least 10 days prior to the date of the meeting. The quorum for such meetings shall be 20% of the members in good standing.

Section 2. Special Club Meetings. Special Club Meetings may be called by the President or by a majority vote of the members of the Board who are present and voting at any regular or special meeting of the Board, and shall be called by the Secretary upon receipt of a petition signed by five (5) members of the Club who are in good standing. Such special meetings shall be held within Douglas County at such place, date, and hour as may be designated by the person or persons authorized herein to call such meetings. Written notice of such a meeting shall be mailed by the Secretary at least 5 days and not more than 15 days prior to the date of the meeting, and no other Club business may be transacted thereat. The quorum for such a meeting shall be 20% of the members in good standing.

Section 3. Board Meetings. Meetings of the Board of Directors shall be held within Douglas County each month, at such date, hour and place as may be designated by the Board. Notice of each such meeting shall be given by the Secretary at least five days prior to the date of the meeting. The quorum for such a meeting shall be a majority of the board.

Section 4. Special Board Meetings. Special meetings of the Board may be called by the President, and shall be called by the Secretary upon receipt of a written request signed by at least three (3) members of the Board. Such special meetings shall be held within Douglas County at such place, date, and hour as may be designated by the person authorized to call such a meeting. Written notice of such a meeting shall be mailed by the Secretary at least 5 days and not more than 10 days prior to the date of this meeting. Any such notice shall state the purpose of the meeting and no other business shall be transacted thereat. A quorum for such a meeting shall be a majority of the board.

Section 5. Voting. Each member in good standing whose dues are paid for the current year shall be entitled to one vote at any meeting of the Club at which he is present. Proxy voting will not be permitted at any Club meeting or election.

ARTICLE III: DIRECTORS AND OFFICERS

Section 1. Board of Directors. The Board shall be comprised of the President, Vice- President, Secretary, Treasurer, and one (1) other person.  The Board shall be comprimised of the President, Vice-President, Secretary, Treasurer, and one (1) other person.  The President and Vice-President will be elected during even years to serve a term length of two (2) years.  The Secretary, Treasurer and Board member will be elected during odd years to serve a term length of two (2) years.  General management of the club's affairs shall be entrusted to the Board of Directors.
Section 2. Officers. The Club's officers, consisting of the President, Vice-President, Secretary, and Treasurer shall serve in their respective capacities both with regard to the Club and its meetings and the Board and its meetings.
a) The President shall preside at all meetings of the Club and of the Board and shall have the duties and powers normally appurtenant to the office of President, in addition to those particularly specified in these By-Laws.
b) The Vice-President shall have the duties and exercise the powers of the President in case of the President's death, absence, or incapacity.
c) The Secretary shall keep a record of all meetings of the Club and the Board and of all matters of which a record shall be ordered by the Club. He or she shall have charge of the correspondence, notify members of meetings, notify new members of their election to membership, notify officers and directors of their election to office, keep a roll of the members of the Club with their addresses and carry out such duties as are prescribed in these By-Laws.
d) The Treasurer shall collect and receive all monies due or belonging to the Club. He or she shall deposit the same in a bank designated by the Board, in the name of the Club. His or her books shall be at all times open to inspection of the Board and he or she shall report to them at every meeting the condition of the Club's finances and every item of receipt or payment not before reported, and at the annual meeting he or she shall render an account of all monies received and expended during the previous fiscal year. The Treasurer shall be bonded in such amount as the Board of Directors shall determine.
e) The offices of Secretary and Treasurer may be held by the same person, in which case the Board shall be comprised of the officers and two other persons.

Section 3. Vacancies. Any vacancies occurring on the Board or among the offices during the year shall be filled until the next annual election by a majority vote of all the then members of the Board at its first regular meeting following the creation of such a vacancy, or at a Special Board Meeting called for that purpose; except that a vacancy in the office of president shall be filled automatically by the Vice- President and the resulting vacancy in the office of Vice-President shall be filled by the Board.

ARTICLE IV: THE CLUB YEAR, ANNUAL MEETING, ELECTIONS

Section 1. Club Year. The Club's fiscal year shall begin on the 1st day of February and end on the 31st of January. 

Section 2. Annual Meeting. The annual meeting shall be held in the month of January at which officers and directors for the ensuring year shall be elected by secret, written ballot from among those nominated in accordance with Section 4 of this Article. They shall take office immediately upon the conclusion of the election and each retiring officer shall turn over to his or her successor in office all properties and records relating to that office within 30 days after the election.

Section 3. Elections. The nominated candidate receiving the greatest number of votes for each office shall be declared elected. The nominated candidate for the one position on the Board who received the greatest number of votes for such a position shall be declared elected.

Section 4. Nominations. No person may be a candidate in a Club election who has not been nominated. During the month of September, the Board shall select a nominating Committee consisting of three members and two alternates, no more than one of whom may be a member of the Board. The Secretary shall immediately notify the Committeemen and alternates of their selection. The Board shall name a Chairman for the Committee and it shall be his or her duty to call a committee meeting which shall be held on or before October 15th.
a) The Committee shall nominate one candidate for each office and one candidate for the position on the Board, and after securing the consent of each person so nominated, shall immediately report their nominations to the Secretary in writing.
b) To allow amble time for thought and consideration of the candidates, the Secretary shall notify each member of the nominating committee's slate at least two weeks prior to the November meeting.
c) Additional nominations may be made at the November meeting by any member in attendance, provided that the person so nominated accepts when his name is proposed, and provided further that if the proposed candidate is not in attendance at this meeting, his or her proposer shall present to the Secretary a written statement from the proposed candidate signifying his or her willingness to be a candidate. No person may be a candidate for more than one position, and the additional nominations which are provided for herein may be made only from among those members who have not accepted a nomination of the Nominating Committee.
d) Nominations cannot be made at the annual meeting or in any manner other than as provided in this Section.

ARTICLE V: COMMITTIEES

Section 1. The Board may each year appoint standing committee to advance the work of the Club in such matters as shows, obedience trials, field trials, trophies, annual prizes, membership, and other fields which may well be served by committees. Such committees shall always be subject to the final authority of the Board. Special committees may also be appointed by the Board to aid it on particular projects.

Section 2. Any committee appointment may be terminated by a majority vote of the full membership of the Board upon written notice to the appointee; and the Board may appoint successors to those persons whose services have been terminated.

ARTICLE VI: DISCIPLINE

Section 1. American Kennel Club Suspension. Any member who is suspended from the privileges of the American Kennel Club automatically shall be suspended from the privileges of this Club for a like period.

Section 2. Charges. Any member may prefer charges against a member for alleged misconduct prejudicial to the best interest of the Club or sport. Written charges with specifications must be filed, in duplicate, with the Secretary, together with a deposit of $10 which shall be forfeited if such charges are not sustained by the Board hearing. The Secretary shall promptly send a copy of the charges to each member of the Board or present them at a Board Meeting, and the Board shall first consider whether the actions alleged in the charges, if proven, might constitute conduct prejudicial to the best interests of the Club or the sport. If the Board considers that the charges do not allege conduct prejudicial to the best interests of the Club or the sport. If the Board considered that the charges do not allege conduct which would be prejudicial to the best interests of the Club, it my refuse to entertain jurisdiction. If the Board entertains jurisdiction or the charges, it shall fix a date of a hearing by the Board of not less than 3 weeks nor more than 6 weeks thereafter. The Secretary shall promptly send one copy of the charges to the accused member by registered mail together with a notice of the hearing and an assurance that the defendant may personally appear in his/her own defense and bring witnesses if he/she wishes.

Section 3. Board Hearing. The board shall have complete authority to decide whether counsel may attend the hearing, but both complainant and defendant shall be treated uniformly in that regard. Should the charges be sustained, after hearing all evidence and testimony presented by complainant and defendant, the Board may, by a majority vote of those present, suspend the defendant from all privileges of the Club for not more than six (6) month from the date of the hearing. And, if it deems the punishment insufficient, it may also recommend to the membership that the penalty be expulsion. In such case, the suspension shall not restrict the defendant's right to appear before his/her fellow members at the ensuing Club meeting which considers the Board's recommendation. Immediately after the Board has reached a decision, its findings shall be put in written form and filed with the Secretary. The Secretary, in turn, shall notify each of the parties of the Board's decision and penalty, if any.

Section 4. Expulsion. Expulsion of a member from the Club may be accomplished only at the meeting of the Club following a Board hearing and upon the Board's recommendation as provided in Section 3 of this Article. Such proceedings may occur at a regular or special meeting of the Club to be held within 60 days, but not earlier than 30 days, after the date of the Board's recommendation. The defendant shall have the privilege of appearing in his/her own behalf, though no evidence will be taken at this meeting. The President shall read the charges and the Board's findings and recommendations, and shall invite the defendant, if present, to speak in his/her own behalf if he/she wishes. The meeting shall then vote by secret written ballot on the proposed expulsion. A 2/3 vote of those present and voting at the meeting shall be necessary for expulsion. If expulsion is not so voted, the Board's suspension shall stand.

ARTICLE VII: AMENDMENTS

Section 1. Amendments to the Constitution and By-Laws may be proposed by the Board of Directors or by written petition addressed to the Secretary signed by 20% of the membership in good standing. Amendments proposed by such petition shall be promptly considered by the Board of Directors and must be submitted to the members with recommendations of the Board by the Secretary for a vote within 3 months of the date when petition was received by the Secretary.

Section 2. The Constitution and By-Laws may be amended by a 2/3 vote of the members present and voting at any regular or special meeting called for the purpose, provided the proposed amendments have been included in the notice of the meeting and mailed to each member at least two weeks prior to the date of the meeting.
 

ARTICLE VIII: DISSOLUTION

Section 1. Dissolution. The Club may be dissolved at any time by the written consent of not less than 2/3 of the members. In the event of the dissolution of the Club, other than for the purposes of reorganization, whether voluntary or involuntary, or by operation of law, none of the property of the Club nor any proceeds thereof nor any assets of the Club shall be distributed to any members of the Club. Its property and assets shall be given to a charitable organization, selected by the Board of Directors, for the benefit of dogs.

ARTICLE IX: ORDER OF BUSINESS

Section 1. At meetings of the Club, the order of business, so far as the character and nature of the meeting may permit, shall be as follows:

Roll Call
Minutes of the last meeting
Report of the President
Report of the Secretary
Report of the Treasurer
Reports of Committees
Election of Officers and Board (at annual meeting)
Election of new members*
Unfinished (old) business
New business
Adjournment

*This should come after the election of Officers and the Board if taken up at an Annual Meeting.

Section 2. At meetings of the Board, the order of business, unless otherwise directed by majority vote of those present, shall be as follows:

Reading of minutes of the last meeting
Report of Secretary
Report of Treasurer
Report of committees
Unfinished (old) business
New business
Adjournment 

ARTICLE X:  

The rules contained in the current edition of "Roberts Rules of Order, Newly Revised" shall govern the Club in all cases to which they are applicable and in which they are not inconsistent with these By-Laws and other special rules of order the club may adopt. 

 Revised & Approved by AKC December, 2006

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